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CURRENT COMMITTEE MEMBERS:
| Robin Barber |
Mike Cividanes
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| Marna Cohen |
Yzaida Miranda |
| Terry Corde |
George Pegelow |
| Mary Anne Hoover |
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EQUAL EMPLOYMENT ADVISORY COMMITTEE OF THE MARIN COUNTY PERSONNEL COMMISSION
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RULES OF
ORDER |
| 1. AUTHORITY: |
| This Committee is established by direction
of the Marin County Board of Supervisors on December 9, 1975, and by
action of the Marin County Personnel Commission of February 26, 1976.
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| 2. MEMBERSHIP AND APPOINTMENTS: |
| There
shall be eleven (11) members of the Committee, all appointed by the
Personnel Commission, consisting of the following:
1 member of the Marin Association of Public Employees
1 member of the Marin County Women's Commission
1 member of the Marin County Human Rights Commission
8 members, residents or employees of Marin County, who may be from
the following population groups, selected with special consideration
to members of groups under-represented in the Committee:
| Black
|
Native American
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Women
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| Latino
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Age group 40 and over
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Low Income |
| Asian/Pacific Islander
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People with Disabilities
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Gay/Lesbian
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Should any of the above
designated groups fail to select a member prior to the next EEAC meeting
after being informed of a vacancy, or at least four weeks after being
informed, whichever allows more notice, those vacancies may be filled
by an at-large members. |
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| 3. TERM: |
| Committee members will serve two-year
terms, and may apply to the Personnel Commission for re-appointment
at the end of term. Those members who represent specific organizations
will re-apply by submitting letters from their organizations to the
Personnel Commission. |
| 4. DUTIES: |
| The Committee has the responsibility
for the continuous monitoring of the County's Equal Employment Program
and efforts, the consideration and development of recommendations to
the Personnel Commission for policy improvements or specific areas of
improvement to enhance the Equal Employment Program, and to carry
out such other responsibilities as the Personnel Commission may assign
to this Committee. |
| 5. QUORUM: |
| The presence of a majority of the members
occupying seats on the Committee shall constitute a quorum for the transaction
of business. |
| 6. VOTING: |
| Each member shall be entitled to one
vote which must be cast in person when a vote is required at a meeting
of the committee. Effective action shall require the affirmative vote
of a majority of all members of the committee. |
| 7. OFFICERS: |
| Officers of the committee shall be a
chairperson and a vice-chairperson who shall be elected at the first
meeting of the calendar year from among the members of the committee
by a majority vote. The terms of the chairperson and the vice-chairperson
shall be one year. |
| 8. MEETINGS |
The Equal Employment Advisory Committee shall meet bi-monthly on the first Monday of January, March, May, July, September, and November, at a time and place of convenience of the Committee members. The meeting schedule of the EEAC may be changed by majority vote.
Special meetings may be called at the request of a majority of the members
of the committee, at the request of the chairperson, at the request
of the Equal Employment Officer, or at the request of the Personnel
Commission. The notice of special meetings, with the purpose of the
meeting, shall be given at least three (3) working days in advance of
the meeting. |
| 9. AGENDA: |
| The tentative agenda for each meeting
shall be prepared by the Equal Employment Officer in consultation
with the committee chairperson as necessary. This agenda shall be considered
tentative until approved by the committee at the beginning of each meeting.
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| 10. MINUTES: |
| Action minutes will be taken by staff
and retained as a record of the committee's actions at each meeting.
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| 11. RULES OF ORDER: |
| The rules contained in the latest edition
of Robert's Rules of Order shall govern the committee proceedings in
all circumstances to which they are applicable and in which they are
not inconsistent with these rules. |
| 12. SUBCOMMITTEES: |
| Subcommittees may be created upon vote
of a quorum of the committee. Membership on subcommittees shall be those
appointed by the chairperson during a committee meeting. Subcommittee
meetings shall be held as frequently as needed on call of the chairperson
of the subcommittee. |
| 13. AMENDMENTS: |
| The affirmative vote of 2/3 of the members
of the committee shall be required to amend or abolish these rules of
order, and at least thirty (30) days written notice shall be given to
each member prior to voting to amend or abolish these rules. |
| 14. ATTENDANCE: |
Any member who can not attend a meeting
must give prior adequate notice to staff, so it can be determined if
a quorum will be present.
A member who, without prior adequate notice to staff, fails to attend two regularly scheduled Committee meetings during any twelve month period shall be deemed to have forfeited the seat. Upon forfeiture, the Chair will immediately notify the member through a letter, and the Personnel Commission shall be notified of a vacancy.
A member who misses three consecutive regularly scheduled meetings, or the majority of the meetings held during a twelve month period may be deemed to have forfeited the seat, at the discretion of the committee. Upon forfeiture, the Chair will immediately notify the member through a letter, and the Personnel Commission shall be notified of a vacancy. |
| 15. LEAVE OF ABSENCE: |
| A written request to the Chair, stating
the expected length of the absence, if approved by a majority of the
committee members will approve a leave of absence of up to six (6) month.
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